REIMBURSEMENT FORM For Non-Travel Related Expenses formerly Emergency Disbursement (DocuSign Link Below)

WHEN TO USE THE REIMBURSEMENT FORM:
To obtain reimbursement for non-travel related expenditures on behalf of Morgan State University.

HOW TO COMPLETE THE MSU REIMBURSEMENT FORM:
Requisition Number (#): The Requester or Department Administrator will place the Banner requisition number in the top right corner of the form. Post the reimbursement request in the Banner Finance system as a Requisition to obtain the requisition number. Enter the payee’s MSU ID as the vendor number. Once the requisition process is completed, Banner will assign the requisition number.

Name: Name of the individual requesting the reimbursement and to whom the check will be made payable

Date: Date of the request

MSU ID Number (#): The Morgan State University eight-digit identification number of the individual requesting the reimbursement.

Social Security Number (#): The Social Security number of the individual requesting reimbursement. The state requires this for check processing.

Address: The permanent mailing address to which the check should be sent. A permanent mailing address is also required for direct deposit employees. Please note that your reimbursement will be posted to your bank account if you are a direct deposit employee.

Reason for Request: Specific details regarding the request for reimbursement

Department Contact Information: Include all pertinent departmental contact information

Index (6 Digits)

Account code (5 Digits)

Amount (The dollar amount of the expenditure). Please note that Maryland state sales tax will not be reimbursed.)

Signature & Date: Once completed, the requester will print and sign the form.

Supporting Documentation: The requester will then attach all supporting documentation to substantiate the expenditure. Acceptable documentation, at minimum, should provide details of the item(s) purchased and verification of the payment.

*For catering/ food services, supporting documentation must include the following: the name and purpose of the function, all attendees by name or affiliation, a proper invoice, and proof of payment. FAILURE TO INCLUDE REQUIRED DOCUMENTATION WILL DELAY PROCESSING.

Signatures of Approvers: Signatures of those individuals who authorize and approve the reimbursement. Banner approval is required before the Comptroller’s Office can accept the form.

Comptroller's Section: The Comptroller's Office will complete this area. General Accounting will confirm that the Banner Finance system completes the requisition. The requester can expect to receive the reimbursement 30 days after the Comptroller’s Office receives the form. The form must be complete and include supporting documentation for this request to be processed.

Reimbursement Form Non-Travel (Title III Funded)

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Reimbursement Form (Non-Travel Related Expenses)

Reimbursement Non-Travel Form (Grants, Non-Title III)

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