Off-Campus Use/Property Pass (DocuSign Link Below)

Permission to take property off campus is generally limited to the faculty and staff for use only on Official University business. Off-campus personal use is prohibited. It is the responsibility of the department head to maintain a copy of a Property Pass approved by the Procurement and Property Control Department signifying permission. The Pass should include a description of equipment, i.e. model number, serial number, tag number, etc., the starting date of the property pass and when the equipment is to be returned. The department's responsible Accountable Officer must be informed when an item on his/ her TBM300 is being authorized to be taken off-campus.

Authorization to remove equipment from campus will be given only when the requesting department, up to and including, the Vice President, Director of Procurement and Property Control and the Inventory Control Manager signs the property pass. Property Control will distribute the necessary copies of the property pass once it has received the original signed document.

An employee must be able to produce, on demand, the equipment that has been taken off campus. It is the responsibility of the head of the department and the Property Officer to ensure that all equipment is returned to the campus prior to an employee's separation. Upon notification of termination, resignation, etc., Property Control will provide a list of property that the employee is responsible for.

The procedures described above for faculty and staff applies to students permitted to use University-owned equipment. Items assigned for use in an academic context such as musical instruments are subject to the individual department's guidelines.
It is important to note that in all cases the borrower accepts responsibility for the security of the equipment and is responsible for any damage incurred.

Instructions

Off-Campus Use/Property Pass

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