The Accounts Payable Office is located in the Tyler Hall Building on the 4th floor in the Comptroller's office. The office processes invoices for payment through the State of Maryland Comptroller of the Treasury.

Provided below are general guidelines that must be followed to facilitate the processing of invoices for payment.

Payment can only be processed for obligations approved in advance via a University issued Purchase Order. Please note the following: Invoices received for unauthorized purchases will be forwarded to the staff member initiating the obligation, who may be personally responsible for paying the vendor from that staff member's own personal resources.

Maryland State Law requires that vendors receive payment no more than 25 days after submission of a valid invoice to the University. The 25-day period begins the day any office at the University receives an invoice, not when a department delivers the invoice to Accounts Payable. For this reason, it is imperative that invoices sent in error to the requesting department by vendors be forwarded to Accounts Payable within one (1) working day. Morgan may be required to pay interest to vendors not receiving timely payment.

For MSU personnel:

When submitting an invoice to Accounts Payable for processing - Please forward all invoice approvals to msuap@morgan.edu for AP staff to process, using DocuSign is encouraged. To approve an invoice for payment, please reference on the invoice "ok to pay" as the directive to process, the PO# and electronic signature of authorized staff. Also be sure to check your Purchase Order for available funding before sending approval to AP.

Purchase Order status - If you have any questions regarding the requisition process, PO approval status and or PO current balances, please contact the Procurement

department for assistance on how to review this information in Banner. The Accounts Payable department does not handle the processing of the Purchase Order.

If emailing Accounts Payable to follow up on check information please attach a copy of the approved invoice for research and allow at least 3 weeks after sending approval before requesting. Including the Banner invoice number and transaction date is also recommended.

Regarding payment processing / check information inquires - Morgan State operates as a State of Maryland agency, the State of Maryland Comptroller’s office website can be used by all vendors, students and MSU employees to track their payment status and to retrieve check details. More information can be found here when using the following link - https://interactive.marylandtaxes.gov/extranet/gad/GADLogin/login.asp There is a tab on the website that says click here to register. Please share this valuable information with your vendors.